host an ancillary meeting at the ISSCR 2026 Annual Meeting

The ISSCR welcomes partners and members of the stem cell community to schedule an ancillary meeting during the ISSCR 2026 Annual Meeting by completing this form. 

An ancillary meeting is defined as any non-ISSCR-sponsored meeting, workshop, reception, or social event being held during the ISSCR 2026 Annual Meeting. All ancillary meeting coordinators must fill out the requested form, whether they would like to use space provided by the ISSCR or not. Ancillary meetings must not conflict with the ISSCR event(s) listed in the Guidelines below.

guidelines & deadlines for ancillary meetings 

  • The last day to submit an ancillary meeting request form that requires space provided by the ISSCR is Wednesday, 29 April 2026.  

    • Should your function require meeting space provided by the ISSCR, please allow 7-10 business days after submitting the form above to receive notification from the ISSCR of approved meeting space. 

  • All other, offsite events must submit their information by Wednesday, 3 June 2026. 

  • The ISSCR will not grant approval or release meeting space for events that conflict with the following planned event(s):  

    • Wednesday, 8 July from 4:00 PM – 7:00 PM (Welcome Reception – time is subject to change) 

  • The ISSCR reserves the right to honor or refuse meeting space requests.  

  • If applicable, please include a copy of your event invitation with the completed request form.  

  • After your event is held, ISSCR will contact you to provide the final attendance and total amount spent in USD.  

ancillary meetings in ISSCR-provided venue space 

  • The ISSCR has limited space available at the Palais des congrès de Montréal (convention center) during the meeting dates of 8-11 July 2026.  

  • The ISSCR will try to accommodate space requests at the convention center on a first-come, first-served basis, based on availability and approval. Events cannot be held in the Palais des congrès de Montréal (convention center) outside the hours of the ISSCR program. 

  • If approved, an administrative fee of $250 USD will apply so long as the request is submitted before the Wednesday, 29 April 2026 deadline.  

  • Requests received after 29 April 2026 will be subject to a $350 USD administrative fee if approved. 

    • Any last-minute requests for meeting space that are made onsite between 8-11 July 2026 may not be accommodated and are subject to availability and ISSCR approval. Audio visual and catering services will not be available for last-minute, onsite requests for meeting space. 

  • All approved requests are subject to space availability. The ISSCR cannot guarantee the availability of your preferred (or alternate) dates/times and may make alternative recommendations based on available space and prior confirmed ancillary events.  

  • If your meeting requires catering and/or audio-visual equipment, ISSCR staff will put you in direct contact with ISSCR vendors for arrangements and billing. These services are not included in the space rental and the ISSCR will not organize these elements on your behalf. 

Please contact Erika Kowalczyk, ekowalczyk@isscr.org, with questions about hosting an ancillary meeting at ISSCR 2026.